Commercial Administrator

Published: Feb 27 2024

Report to: Lauren Bennett (Managing Surveyor)

Role is as follows:

Role is to manage and be held accountable for all activities as below: · Monthly electronic payment admin (Application and Payment Cycle) · Projections Reporting · Construction database weekly cost reports – all projects · Quantity Surveying administration within the PHD team

In detail,

Monthly Application and Payment Cycle:

  • Enter all applications onto application totals sheet and the projections sheet
  • Enter all application and certificates and all payment cycle administration accurately onto the construction specific database including the raising and issuing of invoices
  • Review hoist applications and enter into database or ask QSs what appropriate hoist sums should be split.

Eque2 Weekly Cost Reports:

  • Prepare weekly cost reports for contracts managers and QSs for all jobs – issue every two weeks
  • Raise monthly AFPs for sub 10k packages
    • Packages to be confirmed


  • In line with the Group month end reporting timetable prepare a schedule of the work in progress. Issue the schedule in advance of the Finance Close out meetings.
  • Ensure that Certificates are raised to clear Client payments posted to the Customer Account in the Sales Ledger
  • Notify Accounts of any payment notice received or amounts certified
  • Ensure that database is promptly updated for valuations issued by the Client
  • In conjunction with Credit Control follow up outstanding or overdue payments
  • Be a “superuser” on the database to ensure the correct setting up of contracts and identify issues with the contract configuration

Other Duties as Required:

  • Attend Project meetings as required
  • Administer the subcontract procurement process
  • Undertake the valuation and final account process
  • Assist with providing and monitoring cash flow projections and commercial information for monthly reports
  • Administer subcontract agreements

Application Process:

Interested candidates are requested to submit their applications, including their CV via the form below.

To apply, use the below form :